Privacy Policy – Energy Exposition

We reserve the right to modify this Privacy Policy and will keep this Privacy Policy up to date to reflect any changes to our information gathering and management practices. It is your responsibility to stay informed on this Privacy Policy. It is recommended that you log on and review the last “Modified Date” on a regular basis.

The updated Privacy Policy supersedes any and all privacy policy in use and is effective immediately upon publication for new Visitors, Primary Clients and Client Business Contacts. Please review any and all changes made to our privacy policy to ensure your continued agreement to the policies set forth to manage and maintain your data privacy rights on this website.

Energy Exposition LLC is licensed and operates under Wyoming Law. However, we will attempt to address questions and concerns about other non-jurisdictional entities laws and procedures. Any Data Subject (“primary client”, “client”, “client business contact”, “visitor”, “end user”, “user”, “entity”, “organization”, “individual” or “you”) may, at any time, contact us directly with all questions, comments and/or requests regarding this Privacy Policy and for the purposes of the non-jurisdictional European Economic Area (“EEA”) data protection laws, the General Data Protection Regulation (“GDPR”) , the California Consumer Privacy Act (“CCPA”), other data protection laws governing states of the European Union (“EU”) as well as other non-jurisdictional provisions related to data protection not addressed in this Privacy Policy.

Energy Exposition LLC
1830 Burlington Ave
Casper, WY 82601
Phone: (307) 262-4020
Email: expo@energyexposition.com

We regard the security, integrity, confidentiality and protection of the personal information and data we process from clients, visitors, sponsors, exhibitors, attendees, suppliers, and colleagues on our website a priority. We are committed to ensuring that the collection, processing, and storage of information provided to Energy Exposition LLC Platform, Applications, Features (“Services”) and Apps is lawful, fair, and transparent. We strive to respect your data privacy rights also with the Applications, Features and Apps that refer to or link directly to this privacy policy. This website and added features are intended to promote and register companies that operate in energy production. Therefore, non-energy personnel and companies, and minors should not attempt to use the website and features.

Energy Exposition LLC has implemented stringent data encryption protocols to prevent unauthorized user access to security sensitive areas of the website. The protocols include password, authentication, and verification procedures for optimal security. These procedures provide a complete set of protocols to form a secure system from a technical, organizational, and administrative view. However, Internet-based data transmissions and data storage may in principle have inherent security gaps, so absolute protection is not 100% guaranteed. For this reason, every data subject is free to transfer personal data to us via alternative means, e.g. manually by telephone, email, etc.

If you feel your account has been hacked, compromised or tampered with in any way, please notify us immediately at support@energyexposition.com, online chat, or by phone.

This privacy policy contains our best practices concerning the personal information and data that is provided to, collected, processed, and used throughout our Website, Applications and Features. The privacy policy outlines the nature, scope, and purposes for the personal data collected, processed, and used, your entitled data privacy rights, the protections and safeguards we implement to protect your personal information and data as well as the right to object to the processing of your data.

This Privacy Policy does not apply or cover personal information or data collected, processed, and used by third parties through the use of various Applications and Features, sponsorships, content-marketing, advertising or by links that are accessed directly from our Applications and Features or Website.
We Collect, Process and Use Certain Types of Information and Personal Data from Primary Clients and Client Business Contacts?
Access and use (surfing) of the Website pages provided on Energy Exposition LLC is possible without providing any indication of personal data but use and functionality will be limited and/or impaired. The collection, processing and use of personal information or data is used to determine your level of interest in the website and to execute and fulfill contractual obligations for our Applications and Features offered to our Primary Clients as a service. This information is also helpful for communication and timely delivery of services.

If a Primary Client or Client Business Contact wishes to use any of the Applications and Features of Energy Exposition LLC and you are requesting to register, sign-up for an event, fill out a form, use login credentials, enter into a contract, use the chat bot, request a demo, interact with sales, customer service, support, respond to a survey, marketing email or are providing sensitive banking or personal information and data to make a transaction (billing and payment), processing of personal data may be necessary for user authentication (security), functionality and/or ease of use. The data collected and processed is encrypted in transit to prevent unauthorized users from accessing the data from the end user while it is being transferred to/from your device(s) to Energy Exposition LLC via the internet browser. Companies and/or person’s data will be posted on the website under the Exhibitor List and Speaker’s Bio and presentation descriptions.

We may keep a digital record and/or recording of Client telephone calls, email communications and chat bot queries made to our Support team for legitimate business interests related to providing Client support, compliance with applicable laws, training, and quality assurance.
We collect Client usage information about how you interact with our Website, Applications and Features to manage and promote our business and brand, provide, and improve customized client services, improve, and enhance overall business operations. Collected data may include webpages visited, what you click on, performance of certain actions, native language preference and buying behavior. These are used to customize and refine the Website’s overall functionality and form.

We may collect personally identifying information and data to comply with applicable laws or regulations that are required for Third Party fulfillment of billing and payment obligations, for the performance of a legally binding contract or to exercise our contractual rights, to respond to lawful subpoenas, warrants, court orders, defend against a legal claim, in connection with any legal process or to comply with relevant laws. We also reserve the right to investigate, prevent, or take action against claims regarding possible illegal activities, suspected fraud, destruction/damage to/of person or property, or a violation of our Privacy Policy, Terms of Use, or Services Agreements.

The personal information and data provided by you to Energy Exposition LLC is used solely to provide the necessary lawful obligations and to fulfill service requests that our Primary Clients have contracted with us to furnish, to improve our Application and Feature offerings, or as required or permitted by applicable law. Energy Exposition LLC at its discretion may share contact data from attendees and participants with exhibitors after each event.
We retain and use personal information and data for a period of time required to comply with our business, legal, tax, audit or regulatory obligations, dispute resolutions, asset protection and to enforce agreements and contractual obligations.

The Primary Client may collect a diverse variety and scope of personal information and data from their Client Business Contacts to fulfill and maintain their event needs based upon individual practices and preferences.

The privacy policies of our Primary Clients govern the scope, purposes, practices, and procedures for the use of your personal information and data. Under the non-jurisdictional European Economic Area (“EEA”) data protection laws, the responsibility of the Client Business Contact’s personal information and data privacy practices resides solely with the data controller, or Primary Client. Energy Exposition LLC does not take any responsibility for the privacy practices of the Primary Client.

The process Energy Exposition LLC uses for Personal Visitor data is independently and distinctly different than what is used for Primary Client and Client Business Contact data. By interacting with Energy Exposition LLC or expressly providing us with your personal information and data, Visitors express consent to the collection, processing, and storage of their personal information as it pertains to them.

Energy Exposition LLC collects personal information and data including first name, last name, job title, company postal address, e-mail address, telephone number, mobile phone number, fax number, company information (things like credit card information if on file and for invoice and billing to purchase Energy Exposition LLC services), service and product demos requests, survey responses, message board posts, chat bot messaging and promotional inquiries. Collection of this information may occur through a form posted on our website, queries and requests submitted to the chat bot, interactions with sales or customer support, during registration for an event, or by responding to a survey or marketing email sent by us. This information is used to provide you with answers to question you may have had and to add more specific details about our service offerings, to conduct relevant research, to provide whitepapers of interest, to follow-up with you after your visit, etc.

If an unauthorized individual has provided us with your personal information and data, please contact us at support@energyexposition.com to submit your request for data removal.

Energy Exposition LLC and the analytics service providers we use collect personal information and data from cookies and web beacon technologies to systematically collect information about the visitors’ IP address, visitors’ web browser information, the exact pages visitors view, visitor clicked links, etc., that visitors may utilize when accessing our website.

Energy Exposition LLC is licensed and operates under Wyoming Law. For Client Business Contacts that are from the non-jurisdictional European Economic Area (EEA), our legal basis for collecting and using their personal information will be pursuant to our legitimate interest where the processing is in Energy Exposition LLC, or a third party’s, legitimate interests and not overridden by the individual’s data protection interests, or fundamental rights and freedoms set forth. These interests are to provide individuals with access to the Applications and Features of the Platform; to send them information they have requested; to ensure the security of our Applications and Features by trying to prevent unauthorized or malicious activities; or, to enforce compliance with our terms of use, contracts and other policies.

If you are a Primary Client or Registered User of Energy Exposition LLC’s Website Applications and Features (an example would be a Primary Client’s employee who has been given assigned tasks to complete as an administrator of the Primary Client’s account on the Website), you can access, update, modify, correct or delete both Personal and Non-Personal Information and Data by logging on through your user account and visiting your account settings. You can also choose to discontinue communications received and “opt-out” of other service options.

ENERGY EXPOSITION LLC PROCESSES THE CLIENT BUSINESS CONTACTS’ DATA UNDER THE DIRECTION OF OUR PRIMARY CLIENTS AND WITH THE CLIENT BUSINESS CONTACTS’ EXPRESS CONSENT. WE HAVE NO DIRECT CONTROL OR OWNERSHIP OVER THE PERSONAL INFORMATION AND DATA WE PROCESS. THE PRIMARY CLIENTS ARE SOLELY RESPONSIBLE FOR COMPLYING WITH ANY OBLIGATIONS, RULES, REGULATIONS OR LAWS REQUIRING NOTICE, DISCLOSURE OR FOR OBTAINING EXPRESS CONSENT PRIOR TO THE DISCLOSURE AND TRANSFER OF THE DATA TO ENERGY EXPOSITION LLC FOR PROCESSING PURPOSES. ANY CLIENT BUSINESS CONTACT THAT SEEKS TO ACCESS, CORRECT, UPDATE OR DELETE PERSONAL INFORMATION AND DATA SHOULD DIRECT ALL QUERIES TO THE PRIMARY CLIENT. IF THE PRIMARY CLIENT REQUESTS ENERGY EXPOSITION LLC TO REMOVE THE PERSONAL INFORMATION AND DATA OF A CLIENT BUSINESS CONTACT TO COMPLY WITH THE REQUEST AND DATA PROTECTION REGULATIONS, ENERGY EXPOSITION LLC WILL PROCESS THE REQUEST WITHIN THE REQUIRED TIME AND UNDER THE APPLICABLE REGULATION OR LAW.

We may need to retain certain Personal and Non-Personal Information and data for record keeping and archival purposes to comply with Rules, Regulations, Laws, or to complete any transactions that you initiated prior to your current request for service changes or deletion on your behalf. Once you withdraw your consent, the system will begin the process of restricting and/or deleting your person information and data stored within.
The system will only continue to process personal information and data based upon legitimate grounds (consent made before withdrawal) for further processing which supersedes your current interests, rights and freedoms or for the establishment, exercise or defense of legal claims made against you. Requests for modifications or deletion will not be accommodated if we believe they violate a law, legal requirement or is fictitious in origin. We will inform the Primary Client that fulfillment of the request cannot be completed due to legal obligations. Please see the Energy Exposition LLC contact section above for additional queries.

In various non-jurisdictional countries (countries within the EEA) and some U.S. states, a Client Business Contact can request to access their personal data and, if necessary, have it updated, modified, deleted, or restricted. Client Business Contacts can also ask for some types of personal data to be electronically transferred to them, or another organization they nominate, in a structured and machine-readable format.

Client Business Contacts can access, update, correct or delete their personal data the same as a Primary Client as outlined above. You may submit requests to access, update, correct or delete your Personal Information and data, to no longer receive communications, or to “opt-out” of certain services by contacting the Primary Client directly with your request. The Primary Client will then send Energy Exposition LLC a request on the behalf of the Client Business Contact to make changes and deletions to their personal information and data, which will be fulfilled within the required time under the applicable regulation or law.

Please be aware that we may need to retain certain Personal and Non-Personal Information for record keeping and archival purposes, or to complete any transactions that you initiated prior to requesting such change or deletion on your behalf. Energy Exposition LLC will maintain and update as necessary an audit history of any requests to access, update, correct or delete personal information to maintain a digital record of compliance for regulatory requirements.
Energy Exposition LLC is registered and operates under Wyoming law. If you are a California resident, we will attempt to recognize the following: you are entitled to specific rights regarding the processing of your personal information and data. This includes the right to request how certain processed personal information and data is disclosed, and the collection and use of your personal information. You may request to modify or delete any/all of your personal information and data that we have collected and processed from you, with certain caveats and exceptions, and the right to “opt out” of the selling of your personal information and data.

To initiate an opt-out request, please email support@energyexposition.com or send a letter to:
Energy Exposition LLC
1830 Burlington Ave
Casper, WY 82601

This personal information and data are collected and processed for use for the sole purposes outlined in this Privacy Policy. Energy Exposition LLC may have disclosed a Primary Client, Client Business Contact or Visitor’s, name, title, or business contact information during Energy Exposition LLC marketing events in the 12 months immediately preceding the posting of this updated privacy policy. If a Primary Client, Client Business Contact or Visitor wishes to have their personal information or data excluded from this type of disclosure, please email support@energyexposition.com to submit an opt-out request. Energy Exposition LLC may have disclosed any/all of the above categories of personal information or data with express consent from a Primary Client, Client Business Contact, Visitor or to comply with a written contract under a service provider for business purposes in 12 months immediately preceding the posting of this updated privacy policy.

Energy Exposition LLC is registered and operates under Wyoming law. Energy Exposition LLC has contracted with Vandenberg Media Inc to assist in the collection and storage of data. For non-jurisdictional entities, Vandenberg Media has certified its compliance to the EU-U.S. and Swiss-U.S. Privacy Shield Principles. Energy Exposition LLC is committed to subjecting all personal data received from non-jurisdictional European Union (EU) member countries, the non-jurisdictional United Kingdom (UK), and non-jurisdictional Switzerland, in reliance on the Privacy Shield Frameworks to the Framework’s applicable Principles. To learn more about the Privacy Shield Framework, visit the U.S. Department of Commerce’s Privacy Shield List.

Energy Exposition LLC is responsible for the processing of personal information and data it receives, under the Privacy Shield Framework, and subsequently transfers to a third party, acting as the intermediary agent (go between) on behalf of the third party. Energy Exposition LLC complies with the Privacy Shield Principles for all onward transfers of personal data from the non-jurisdictional EU, UK, and Switzerland.

With respect to personal information and data received or transferred pursuant to the Privacy Shield Framework, Energy Exposition LLC is subject to the regulatory enforcement powers of the U.S. Federal Trade Commission. In certain situations, Energy Exposition LLC may be required to disclose personal information and data in response to lawful requests by public authorities, including national security or law enforcement requirements.

For more information or questions please contact:
Energy Exposition LLC
1830 Burlington Ave
Casper, WY 82601
expo@energyexposition.com